Module 2: Setting up a monitoring and evaluation framework and defining indicators
This module highlights the importance of monitoring and evaluation (M&E) in sustainable urban mobility planning. It introduces a monitoring and evaluation framework, process description and practical tools developed by the SUMPs for BSR project, tailored to help small and mid-sized cities with different capacities build effective local M&E processes. Participants will explore why M&E is essential—not just for tracking progress, but for making informed decisions based on real data and a clear understanding of the current mobility landscape. This is especially important in areas where data gaps persist, such as active mobility and urban logistics. In this way, M&E supports data-driven decision-making and helps cities plan sustainable measures with confidence. The module guides participants through the steps of creating a local M&E plan, structuring their processes and selecting meaningful indicators that are locally relevant and align with European standards. City experts will share hands-on examples and lessons learned to support adoption.
Before the session
What will you learn?
- Basic principles for monitoring and evaluation framework
- How to select suitable indicators taking into account available resources and local needs, and how to align them with the SUMI and TEN-T regulation requirements
- How to create local monitoring and evaluation plans – where to start and what to consider
- Different data collection methods
- Monitoring methodology, evaluation methodology and how to use the results
- Stakeholders’ engagement importance in monitoring and evaluation processes
- Real-life examples of local monitoring and evaluation plans, effective use of data and selection of indicators
By the end of the module, participants will be equipped to structure their own M&E processes, choose suitable indicators, and meet regulatory requirements with confidence. This module is designed for practitioners and experts involved in mobility planning, data collection, and performance evaluation.
Agenda
Webinar: 04.02.2026, 09:00 CET
- 09:00–09:10 (CET) Welcome & Framing: Kick off with a welcome and a brief overview of the webinar, highlighting the importance of monitoring in the integrated mobility planning. Ira Sibelius Union of the Baltic Cities Sustainable Cities Commission/City of Turku
- 09:10–09:20 Keynote presentation: UMI indicators, TEN-T requirements for data collection TBC
- 09:20–09:40 Basic Principles of Monitoring and Evaluation Framework Presentation on M&E principles and methodologies, selecting mobility indicators based on available resources and local needs, and data collection methods. Kristina Gaučė, Gauce ir Ko
- 09:40–10:00 M&E Framework Developed by the SUMPs for BSR Project Presentation of the M&E framework, developed by the SUMPs for BSR project, recommendations for cities of different sizes with different levels of experience and resources. Marcin Wolek, University of Gdansk
- 10:00-10:20 Case Studies: Setting up Local Monitoring and Evaluation Plans: Presentations from cities that have developed a successful M&E plan with special focus on challenges, outcomes, and lessons learned. TBC
- 10:20-10:30 Wrap up and next steps
Workshop: 11.02.2026, 09:00 CET
- 09:00–09:10 (CET) Welcome & Framing: Overview of workshop goals and agenda. Brief reminder of the module’s webinar material Ira Sibelius Union of the Baltic Cities Sustainable Cities Commission/City of Turku
- 09:10–09:30 Choosing Mobility Indicators: Presentation on process, indicator examples, monitoring methodologies and data collection methods, to be able to perform evaluation and to interpret results necessary to take further actions. Marcin Wolek, University of Gdansk
- 09:30–09:40 Challenge Briefing: Participants are introduced to the exercise and how this type of exercise can be replicated in their SUMPs/SUMP updates. Marcin Wolek, University of Gdansk
- 09:40–10:20 Group work begins: Developing M&E plan
- 10:20-10:30 Break
- 10:30-10:55 Group Work Result Sharing: Each group presents their group work results, including barriers they encountered and their suggested solutions
- 10:55-11:25 City Case Presentations: Cities present their successful monitoring and evaluation cases and how their results have impacted further SUMP implementation. TBC
- 11:25–11:30 Wrap-Up & Next Steps
Background & additional materials
• Link/PDF 1
• Link/PDF 2
Exercises
Coming soon…
After the session
Webinar recording
Slides
• PDF/PPTX link here