Module 5: Engaging stakeholders in planning mobility measures and SUMP

This module covers strategies for involving stakeholders throughout the Sustainable Urban Mobility Plans (SUMPs) development and implementation. The module will overview three main steps to plan for an effective stakeholder and citizen engagement – stakeholder analysis, framework for the engagement and the techniques. The module will teach on how to raise awareness, secure political support, build stakeholder capacity and improve collaboration between stakeholders with different priorities. Participants will explore methods for involving public and private stakeholders in Sustainable Urban Mobility Planning to ensure commitment, ownership and effective communication that are crucial to successful SUMP implementation.

What will you learn?

The importance of stakeholder involvement in SUMP process
How to map stakeholders based on their different roles, interest and importance
How to secure political support
How to effectively engage stakeholders, types of stakeholder engagement activities, tools and examples of best practices and lessons learned from other cities

Agenda

Webinar: 13.05.2026, 09:00 CEST

09:00–09:10 (CET) Welcome & Framing: Kick off with a warm welcome and a brief overview of the webinar goals. Ira Sibelius, Union of the Baltic Cities Sustainable Cities Commission/City of Turku
09:10–09:30 Key elements of successful stakeholder and citizen engagement. Kristina Gaučė, Gauce ir KO
09:30–09:45 Case Study: Stakeholder Engagement – Integral Part of SUMP Process TBC
09:45-10:10 Selecting effective engagement activities: Overview of the types of stakeholder engagement activities, tools and examples of best practices from other cities. Kristina Gaučė, Gauce ir KO
10:10-10:25 Case Study Presentation from a city perspective on their approach to engaging stakeholders, focusing on challenges, outcomes, and lessons learned. TBC
10:25-10:30 Wrap up and next steps

Workshop: 27.05.2026, 09:00 CEST

09:00–09:10 (CEST) Welcome & Framing: Overview of workshop goals and agenda. Brief reminder of the module’s webinar material Ira Sibelius, Union of the Baltic Cities Sustainable Cities Commission/City of Turku & Kristina Gaučė, Gauce ir KO )
09:10–09:40 City Case Presentations: Cities present their successful stakeholder management and engagement activities and lessons learned. TBC
09:40–09:50 Challenge Briefing: Participants are introduced to the exercise and how this be used in SUMP development and planning any other project. Kristina Gaučė, Gauce ir KO
09:50–10:10 Group Work begins: Building SUMP Advocacy Plan
10:10-10:20 Solution Sprint Groups rotate to another SUMP phase, considering the other group’s suggested engagement forms and adding their own.
10:20-10:30 Break
10:30-11:00 Group Work Result Sharing: Each group presents their identified stakeholder groups and chosen engagement activities.
11:00–11:25 How to Plan Stakeholder Engagement: Presentation of tools created in other projects to help cities plan stakeholder and citizen engagement
11:25–11:30 Wrap-Up & Next Steps

The Baltic Sea Region
Competence Centre on SUMP